Secret Tip #2  –  A late night Coffee Bar and Hot Chocolate Station


late night coffee bar

I’d like to tell you about one awesome idea that we have seen at a wedding in the past few months and I would like to share it with you because I feel it will leave your guests with a unique memory of your wedding day.

Remember a few days ago that I mentioned that survey result where only 10% of your guests will remember where you got married?

That does not have to be your wedding

If you create unique entertainment, food and drink that other weddings do not, then your guests will remember your day for years to come

How about you create a coffee and hot chocolate bar available for your guests to take home their favourite hot drink in takeaway paper cups just like your favourite coffee shop?

You can then have laid out on the table a range of tasty options that your guests can add to their desired hot drink. Some options such as:

  • Freshly Ground Coffee

  • Flavoured Teas

  • Spices

  • Flavoured Syrups

  • Milk Chocolate sticks to swirl into the milk, dark chocolate, or even white chocolate

  • Peppermint sticks or candy canes.

  • Mini Marshmallows

  • Cream

What is great about this idea is that it finishes off the night just perfect and add’s that magical final touch to your wedding just before all your guests leave.

If you still wanted to cater for the people that are drinking at the end of the evening you can offer liquor such as Baileys, Tia Maria, Cointreau or anything else that would go nicely with a coffee or a hot chocolate


The Coffee bar can be self-service or you could even have Barista’s to serve the drinks, whichever you feel suits your wedding better.

How are you going to do this?

check list to setup a wedding coffee bar

Let’s break it down so that we can work out the best way, budget-wise for you to do this.

Option 1 – Ask your Local Coffee Shop

Think about your favourite coffee shop. They might already have everything you need, from coffee to mugs and a barista.

Option 2 – Get your venue involved

Speak to your venue and let them know you are looking into having a coffee bar setup and see if they can help you with this.

For example, do they have coffee mugs available for you to hire or that you can borrow for this service, or do they have a coffee bar at the hotel or the venue where they already offer takeaway drinks. They may just have the takeaway cups that you can use.

Option 3 – Do it yourself

Research and organise everything yourself.

Hot paper cups would be essential and you could even have these custom printed with both your names on and the wedding date.

There are many companies online that offer personalised coffee cup printing for takeaway paper cups.

Ask your venue or caterer if they can help with the essentials such as the table and equipment for heating the milk and coffee.

We would suggest using pump flasks so that you set up the coffee bar in plenty of time, the milk and water will stay hot for about 2 hours in a good quality pump flask.

Extra Tip:

Think of other types of drink options that you’re going to offer and some way of displaying the toppings. You may like to offer whipped cream, marshmallows and candy cane sticks.

If you wanted to go one step further why not offer chocolate cookies, cupcakes or slices of your wedding cake for your guests to enjoy with their coffee or hot chocolate?

The possibilities truly are endless when it comes to the options you can offer your guests from a coffee bar, just look at your favourite coffee shop menu to see the wild and wacky combinations they offer.